VRTL product
VRTL Procurement
Quicker quotes and easier ordering from your suppliers.
From £579 + VAT per month (£695 including VAT). No setup fee · 12-month minimum term. Optional modules increase the price.
Share your website and we'll show you VRTL Procurement configured for you, priced, before you decide anything. Or talk to a person.
The problem
What it's for.
Quotation-led businesses — particularly in engineering, manufacturing and construction — spend a lot of time requesting prices from suppliers, comparing replies that arrive in different formats, and getting purchases approved. Most of it happens in email and spreadsheets, which makes it slow to compare and hard to audit.
What it does
The short version.
VRTL Procurement brings quotation processing, supplier comparison and purchasing workflows into one place — from asking for a quote to an approved order, with a full audit trail.
- Faster technical quotations
- Side-by-side supplier comparison
- Approvals with full audit history
How it works
VRTL Procurement at a glance.
What comes in
- Requirementswith the specification
- Supplier quotesby email or portal
- Supplier documentsprices and terms
VRTL Procurement
- 1Sends requests to chosen suppliers
- 2Collects quotes and pulls out the details
- 3Lines them up side by side
What you get
- Clear comparisonprice, lead time, terms
- Purchase recordonce approved
- Audit trailof every step
Who it suits
- Engineering and manufacturing firms that quote against technical specifications
- Construction and fit-out businesses sourcing materials from several suppliers
- Any business that compares supplier quotes before purchasing
How it's used
Typical day-to-day workflows.
- A requirement is raised with its specification and sent to selected suppliers
- Supplier quotes are collected in one place and their key details extracted
- Quotes are compared side by side
- The chosen quote goes for approval and becomes a purchasing record
- Everything is kept with a full audit trail
What you get
Included as standard.
Emails and alerts when something needs your attention.
A permanent record of everything that's been done.
We pull the words and details out of your files for you.
Review, approve or reject things — with a record of who did what.
Jobs move from one step and person to the next without chasing.
Decide who can see and do what.
Drop in files and they're checked and stored safely.
Add if you like
Switch these on or off when you see your price.
Quote requests and orders are sent to suppliers for you.
Information flows both ways between VRTL and your accounts or stock system.
Link VRTL to the software you already use.
See how things are going at a glance.
Key details are picked out of documents and checked, so nobody has to type them up.
Incoming emails are read and acted on automatically.
Reports when you want them, or sent to you on a schedule.
Suppliers send their quotes to you directly.
Connecting your systems
Optional modules connect Procurement to your accounts or ERP system, let suppliers submit quotes through a portal, and send requests to suppliers automatically.
How we implement it
We review your current quoting and purchasing process, set up suppliers, approval limits and document types, test with recent real quotes, and train the people who raise and approve purchases.
- Assessment
We review your website (or your description) and configure VRTL Procurement around what we find.
- Configuration and price
You see exactly what's included and the fixed monthly price before committing. No setup fee.
- Managed implementation
Kick-off, configuration, data and integrations, testing with your team — typically around 14 working days for a standard configuration.
- Live, measured, supported
You use it through VRTL Cloud. We agree what improvement to measure and review it with you after go-live.
Questions about VRTL Procurement
Will it work with the software we already use?
Usually, yes. VRTL's integration modules connect to common accounts, CRM and operational systems through their published APIs. We confirm your specific systems at kick-off before any integration work is priced or started, and we'll tell you if something can't be connected reliably.
Can the product be tailored to our business?
Yes. Each product is configured around your business: you choose the optional modules, and we set up the workflows, roles, documents and integrations during implementation. Anything genuinely bespoke is scoped and priced separately before any work starts.
What happens after we buy?
You get access to VRTL Cloud, where you'll see your onboarding tasks and implementation milestones. We start with a kick-off call, configure and test the system with you, then switch it on. We also agree what improvement we're aiming for, and review the measured result with you after go-live.
Further reading
See VRTL Procurement set up for your business.
Share your website and we'll show you how it would work for you — with a clear price before you decide anything.
Rather see it first? Book a demo of VRTL Procurement.